DocuWare Platinum Partner
Northwind Manufacturing
Accounts payable that keeps up without another pair of hands
An interactive investment configurator for Northwind Manufacturing.
DocuWare Platinum Partner
Northwind Manufacturing
An interactive investment configurator for Northwind Manufacturing.
Northwind processes roughly 4,000 supplier invoices a month across three people. Every one that fails to index, fails to match or fails to post comes back as typing. The volume grows every year and the team does not.
Documents that will not read today are captured, validated and posted without anyone retyping them.
A mismatch is flagged at receipt rather than found at month-end, when it costs three times as much to unpick.
Accruals and supplier queries are answered from the system instead of assembled by hand each cycle.
The next volume increase is absorbed by the platform rather than by the next hire.
Hours the current process consumes that the first step removes. Volumes are Northwind's own. Everything else in this proposal is left out of the arithmetic on purpose.
| What the current process costs | Hours / yr | Value / yr |
|---|
Nobody loses a job in this. Three people carry the whole function, so there is no post to remove. Your next volume increase does not need your next hire, and the hours come back as accuracy, supplier relationships and month-ends that close on time.
A day a week back is the disputed ageing worked, suppliers onboarded in days rather than weeks, and settlement discounts actually taken. That is revenue and cash, not effort — and it is yours to size, not ours.
Faster query resolution and cleaner reconciliation move working capital. We have not put a number to it because the honest answer depends on your facility and your terms, not on our software.
Payments released on hand-typed detail, and documentation assembled after the fact, are the two places where a single event costs more than this entire programme.
Because they cannot be proved from here. The case above is built on hours, because hours can be counted. Everything else is upside.
| From Northwind — confirmed | Figure | AYOH estimate — to confirm | Figure |
|---|
Hours are volume × frequency × minutes, taken to a year and valued at the monthly cost of a team member divided by the working hours in a month. Where a range was given, the lower end is used.
| What the first invoice covers | Amount |
|---|
Production licensing from go-live. Changing these moves the annual figure only.
| Item | Qty | Monthly | Annual | Once-off |
|---|
| Cost component | Basis | Year 1 | Year 2 onward |
|---|
| Invoice | Trigger | Indicative | Amount |
|---|
Dates are indicative and for planning; the AYOH project team evaluates and confirms all dates before delivery begins.
This is the order we would advise, built on the platform the first step delivers. Nothing here is committed and nothing here is being quoted. Each one becomes a decision when its trigger arrives.
| Step | What it is for | When to decide it |
|---|
Each of these is scoped and quoted when you are ready to take it, against what has actually been built by then. Nothing here needs a decision today.
Two areas came up that we have not scoped or priced yet — delivery note capture at the receiving bay, and supplier compliance documentation. Worth an hour together once the first step is live.